Event Management
Every booking on one page — schedule, gear, tasks and money.
The event page is mission control: what happens when, which booth goes out, what the client still needs to do and what has been paid. Created straight from the quote, so nothing is ever typed twice.
Schedule
Customer & Venue
Customer
Emma & Liam Peeters
Venue
Riverside Manor, Ghent
Venue contact
Marie · +32 470 12 34 56
Equipment (3)
Synced from quote QUO-2026-0042
Tasks
Born From The Quote
The customer approves the quote and the event confirms itself — date, venue and equipment travel along automatically. No retyping, no forgotten bookings.
Everything In One Place
Schedule, venue and contact, assigned units, client tasks, designs and documents — the whole booking lives on one page your crew can trust.
Statuses That Work
Draft, confirmed, in progress, completed: the status colours your calendar, drives the planning board and keeps everyone looking at the same truth.
How it works
The event appears with the quote
An accepted quote confirms the linked event automatically — or add one by hand for bookings that come in another way.
Set the schedule
Start and end, plus the time windows when setup and breakdown can happen. Those windows feed the planning board and the day's route.
Assign the gear
Equipment from the quote syncs to the event; pick the exact units that go out so availability stays real-time for every other booking.
Tasks run along
Task templates on your equipment create the to-dos automatically — record a voice greeting, approve the layout. Clients finish theirs in the portal; reminders go out by themselves.
Run the day and wrap up
Print the route sheet, run the event, set it to completed. The invoice follows from the quote — deposit already deducted.
Mission control for the big day
Everything your crew and your customer need lives on the event — connected, not scattered.
Time windows, not guesses
Record when setup and pickup CAN happen instead of a single guess. The route optimiser picks the best moment and the calendar shows the day at a glance.
Exact units, real availability
Assign booth #2 specifically, not "a photobooth". Availability and conflict warnings work on real units, so a double booking is caught before it happens.
Client tasks included
Voice greeting, design approval, guest list: created automatically per equipment type, completed by the client in the portal, ticked off by themselves.
Documents attached
The quote, the invoice and every payment stay linked to the event — and the client portal is one click away for both of you.